Final Reporting and No-cost Extensions
The Final Year of Your Project
Final reports are due within 90 days of the last day of your project. If you are in the final year of your project and will turn in your final report to OSEP by September 30th, you will not need to update your APR in G5 in May. If you are turning in your final report after September 30th, you will need to update your APR in G5 in May.
Grantees are expected to liquidate all funds they plan to expend prior to uploading their final report in G5.
Requesting No-cost extensions
You can request a no-cost extension by emailing your Project Officer at least 10 days before your performance period ends. Your Project Officer will also need to know: (1) the amount you have remaining in your budget; (2) how you plan to use the remaining funds (ensure these activities relate to the project goals and objectives); (3) how much of the budget will be used for each activity; and (4) why you were not able to spend the entire budget within 5 years.
The NCE Reporting Form enables you to provide this information to your Project Officer.
OSEP Key Resources for Grant Managemen
1. IDEAs That Work
- The new OSEP IDEAs That Work website is designed to provide easy access to information from research to practice initiatives funded by OSEP that address the provision of IDEA and ESSA. The website includes resources, links, and other important information relevant to OSEP’s research to practice efforts. Go to https://www.osepideasthatwork.org
- The section “Resources for Grantees” was designed to help OSEP grantees accomplish their goals. There you will find guidance and resources organized by Program Areas, information and links for upcoming conference, and other general resources to support collaboration, share files, check accessibility, and schedule events.
- “Find a Center or Grant” section of the website contains information about OSEP funded centers and grants. Use the “Find a Center” page to connect with a center to best serve your needs, or view information about projects currently funded by OSEP at https://www.osepideasthatwork.org/node/156.
- The “Federal Resources for Stakeholders” section includes a set of resources that OSEP recommends as relevant to all special education stakeholders; including but not limited to children with disabilities and their families, educators, local and State educational agency staff, researchers, and policymakers. In this section, you will find easy access to tool kits, information on topical issues, and a resource library.
- Disclaimer Language on Project Work
- Use the following disclaimer as required by EDGAR §75.620, –
The contents of this (insert type of publication; e.g., report, presentation, brief) were developed under a grant from the U.S. Department of Education, #H323Axxxxxx. However, those contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, xxxxxx xxxxxxxxx.
- Use the OSEP logo, IDEAs that Work, on each document, publication, presentation PowerPoint, etc. to identify your funding source. Logo templates are located at https://www.osepideasthatwork.org/node/174.
- Product Accessibility
- OSEP grantees are required to create products and services that are accessible to as wide a range of users as possible. This includes, but is not limited to, printed and online documents in all formats (e.g., Word, PDF, HTML, videos, webinars, and podcasts). A resource that can provide information to accomplish this is Web AIM: Web Accessibility in Mind at Utah State University: http://webaim.org. This site addresses numerous types of media that a TA&D Center might use. Specific pages that may prove especially helpful on this site are Articles at http://webaim.org/articles. Tips for making both documents in Microsoft Word and PowerPoint presentations accessible are available at http://webaim.org/techniques/word and http://webaim.org/techniques/powerpoint, respectively.
- For further information, please also see the Section 508 guidelines, referenced on the WebAIM site at http://webaim.org/standards/508/checklist and the guidelines sponsored by the United States Access Board, a Federal agency committed to accessible design, at https://www.access-board.gov/ict/.
- Uniform Guidance: Technical Assistance for ED Grantees
- The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (aka “Uniform Guidance”) (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. It can viewed online at: http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
- Dedicated to assisting grantees with the implementation of the Uniform Guidance, the Department hosts the Uniform Guidance One-Stop Shop with information, including through ED-specific training and resources and also training material produced by OMB at: http://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html
- Contact you project officer with any questions.
- Education Department General Administrative Regulations (EDGAR)
- These regulations are used by the Department to administer and manage its discretionary grant programs. Go to http://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html.
- Logic Modeling and Performance Measure Training
- The Center for Evaluation and Education Policy (CEEP) at Indiana University has created two Voice-over PowerPoint presentations for OSEP: (a) How to create and use logic models; and (b) Developing high quality objectives and performance measures. To view, see https://osepideasthatwork.org/find-a-resource/cipp-logic-model-outline
- Additional resources available to support grantees in developing high quality performance measures can be found on the OSEP IDEAS That Work website. Go to: https://osepideasthatwork.org/resources-grantees/program-areas/personnel-development-improve-services-and-results-children to view archived webinars on completing the APR form and program specific webinars on required performance measures.
- Timely Submissions of Annual Performance Reports, Scholar Data Reports, and Service Obligation Data
- According to 34 CFR 75.253(a)(3), the timely submission of this report is one of the factors that the Secretary will consider in determining whether to continue your project’s funding for next fiscal year.
- According to 34 CFR 75.217(d)(3)(ii), the Secretary can consider the failure to submit scholar data in a timely fashion in determining your project’s ability to obtain future grants from the Office of Special Education Programs or under any other Department program. (See # 13 below for more information)
- Grant Forms
- These are the U.S. Department of Education forms for grant applications and annual and final performance reports. Go to http://www2.ed.gov/fund/grant/apply/appforms/appforms.html.
- For program Dear Colleague letters on submitting Annual Performance Reports, see http://www2.ed.gov/fund/grant/apply/osep/funding.html.
- Webinar addressing program requirements for and completion of the APRs for continuation funding are available on SIGnetwork. Go to: 2021 APR Guidance
- G5 System
- G5 is the Department of Education’s Grants Management system. G5 replaces the former e-Grants, Grant Administration, and Payment systems. G5 is available to applicants, grantees, and payees, as well as internal Education staff. Go to http://www.g5.gov.
- G5 allows program officers to electronically sign a Grant Award Notification (GAN) and to make the electronic GAN available to grant award recipients, thus reducing the need for paper copies of a GAN. Each time an electronically signed GAN is processed, an email is automatically sent with a link directing the grant award recipients to log into G5 to view the GAN. The email containing a link to the GAN will be sent automatically to key external parties listed on the GAN (i.e., the project director and the certifying official). This step will require each of those parties to have access to G5 to view and print the GAN.
- “Help” is available online at http://www.g5.gov, via email at email@example.com, or by calling the G5/Hotline at 1-888-336-8930. Helpdesk hours of operation are 8 a.m. to 6 p.m. Monday through Friday, Washington, D.C. time. If you have a problem or encounter an error message on any of the applications, save your work if you can. Then, logout of the site and restart your browser.
- Subscribe to the Federal Register
To subscribe to the Federal Register, go to: https://www.federalregister.gov/my/profile/sign_in, then follow the instructions.
As required by IDEA, each State must have a State Performance Plan/Annual Performance Report (SPP/APR) that evaluates the State’s efforts to implement the requirements and purposes of Part B and C of the IDEA, and reports annually to the Secretary on its performance under the Part B and C of the IDEA. Specifically, the State must report, in its SPP/APR, on its progress in meeting the measurable and rigorous targets it established. Starting with the FFY 2013 SPP/APR, the SPP/APR will be submitted electronically through the GRADS360° system. Go to: https://osep.grads360.org/#program
- OSEP Newsletter
The Office of Special Education Programs has a monthly e-newsletter, the “OSEP Update.” Expanded focus areas include concise and timely information relevant to all of our grantees. You, and any of your interested colleagues, are welcome to self-subscribe to the listserv using this link: https://public.govdelivery.com/accounts/USED/subscriber/new?topic_id=USED_137. You can also unsubscribe at the provided link, if desired.