Grant Management

Final Reporting and No-cost Extensions

Fiscal Guidance

The Final Year of Your Project

Final reports are due within 90 days of the last day of your project.  If you are in the final year of your project and will turn in your final report to OSEP by September 30th, you will not need to update your APR in G5 in May.  If you are turning in your final report after September 30th, you will need to update your APR in G5 in May.

Grantees are expected to liquidate all funds they plan to expend prior to uploading their final report in G5.

Requesting No-cost extensions

You can request a no-cost extension by emailing your Project Officer at least 10 days before your performance period ends. Your Project Officer will also need to know: (1) the amount you have remaining in your budget; (2) how you plan to use the remaining funds (ensure these activities relate to the project goals and objectives); (3) how much of the budget will be used for each activity; and (4) why you were not able to spend the entire budget within 5 years.

The NCE Reporting Form enables you to provide this information to your Project Officer.

 

OSEP Key Resources

New to SPDG? Start here.

OSEP 101 Video

Disclaimer Language on Project Work

  • Use the following disclaimer as required by EDGAR §75.620, –
    The contents of this (insert type of publication; e.g., report, presentation, brief) were developed under a grant from the U.S. Department of Education, #H323Axxxxxx. However, those contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, xxxxxx xxxxxxxxx.
  • Use the OSEP logo, IDEAs that Work, on each document, publication, presentation PowerPoint, etc. to identify your funding source.

Product Accessibility

OSEP grantees are required to create products and services that are accessible to as wide a range of users as possible. This includes, but is not limited to, printed and online documents in all formats (e.g., Word, PDF, HTML, videos, webinars, and podcasts).

  • OSEP-Funded TA Center: NCADEMI - National Center on Accessible Digital Educational Materials and Instruction
    • New requirements for States’ web and mobile accessibility (ADA Title II) – get your roadmap here.
  • Other Resources

Discretionary Grants Management Training

Evaluation Resources

  • Evaluation Resources from CIPP (the Center to Improve Project Performance
    • Hiring a Third-Party Evaluator
    • Compared to What? Identifying Good Comparison Data to Assess Project Results
    • Linking Expectations to Evaluations: Using Your Logic Model to Create Your Evaluation Plan
    • Making Project Measures Meaningful: Quality, Relevance, Usefulness, and Beyond
    • Managing Evaluation Data
    • Grantee Guide to Project Performance Measurement
    • Grantee Guide to Project Performance Measurement Webinar: Presentation Slides
    • Effectively Communicating Evaluation Findings
    • Evaluating Special Education Programs: Resource Toolkit
    • Demonstrating Evidence across the Project Cycle
    • CIPP Logic Model Outline
    • Budgeting for Evaluation Brief
    • Conceptualizing Capacity Building
    • Evaluation During Disruptions - Course Corrections and Other Considerations
    • Why Evaluate?

How Your APR Data is Used.

How OSEP uses APR Data

APR Overview

Uniform Guidance: Technical Assistance for ED Grantees

  • The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (aka “Uniform Guidance”) (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. It can viewed online at: http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
  • Dedicated to assisting grantees with the implementation of the Uniform Guidance, the Department hosts the Uniform Guidance One-Stop Shop with information, including through ED-specific training and resources and also training material produced by OMB at: http://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html
  • Contact your project officer with any questions.

Education Department General Administrative Regulations (EDGAR)

Grant Forms & Annual Performance Reports (APRs)

Accessibility

  • Virtual Professional Learning Group

    The virtual Professional Learning Group (PLG) is for SEA and LEA teams ready to implement the Quality Indicators for the Provision and Use of Accessible Materials in PreK–12 Systems. Teams receive one year of targeted technical assistance through monthly collaborative sessions with NCADEMI specialists and peer teams. This is followed by the option to join a Community of Practice for continued support. Enrollment is always open to new teams. Learn more about the PLG.

  • Access Point LIVE!

    Access Point LIVE! (APL!) is an open forum for all audiences connected to PreK-12 digital accessibility in education. Individuals and teams are encouraged to join APL! to strengthen digital accessibility knowledge through a recorded 10-minute spotlight of a practical accessibility skill, followed by unrecorded time to address attendee questions and problems of practice. APL! typically occurs the fourth Wednesday of every month, 3:00 – 4:00 p.m. ET. Register for APL!

G5 System

  • G5 is the Department of Education's Grants Management system http://www.g5.gov.
  • Training for using the G5 system is located at G5 for External Users. This training will take approximately 1 hour to complete. When you finish the training, you will be asked to complete a certification of completion. The training will automatically notify the Department’s Office of the Chief Financial Officer (OCFO) when you have submitted your certification.
  • For a high level view of using G5: Working and Navigating in G5 for External Users
  • G5 allows program officers to electronically sign a Grant Award Notification (GAN) and to make the electronic GAN available to grant award recipients, thus reducing the need for paper copies of a GAN. Each time an electronically signed GAN is processed, an email is automatically sent with a link directing the grant award recipients to log into G5 to view the GAN. The email containing a link to the GAN will be sent automatically to key external parties listed on the GAN (i.e., the project director and the certifying official). This step will require each of those parties to have access to G5 to view and print the GAN.
  • "Help" is available online at http://www.g5.gov, via email at edcaps.user@ed.gov, or by calling the G5/Hotline at 1-888-336-8930. Helpdesk hours of operation are 8 a.m. to 6 p.m. Monday through Friday, Washington, D.C. time. If you have a problem or encounter an error message on any of the applications, save your work if you can. Then, logout of the site and restart your browser.

Subscribe to the Federal Register

Subscribe to the Federal Register and create preferences to learn about grant opportunities your organization is eligible for.

OSEP Newsletter

The Office of Special Education Programs has a monthly e-newsletter, the “OSEP Update.” Expanded focus areas include concise and timely information relevant to all of our grantees. You, and any of your interested colleagues, are welcome to self-subscribe to the listserv using this link.

SIGnetwork Listserv and website (www.signetwork.org)

  • Register yourself for the SIGnetwork listserv and to receive meeting invitations.
  • Be on the look-out for our SIGNetwork newsletter with plenty of helpful tools and information.

SIGnetwork Resource Pages