National Meeting: 2015 National Meeting. Project Management Presentations


Oregonized Project Management

ODE addresses elements of the OSEP PD Rubric - Performance Assessment domain through an on-line data base reporting system. Information from that system informs multiple levels of stakeholder including: SEA, LEA leadership and staff, as well as PD and coaching providers to facilitate data based decision making and continuous improvement. The real-time data site performs many functions such as Project Tracking, Performance Based Contracting and Tracking Coaching Inputs and Implementation.

Presenter: Martha Buenrostro, Ph.D.,  Oregon SPDG Project Director

Questions for the participants:

  • How do other SPDG projects manage accountability for required school/district data submissions?
  • How do other SPDG projects manage evaluative feedback from participating schools/districts with respect to coaching services?

 System Level: State

Project Communication and Tracking

“Communication leads to community.” ( Rollo May)

How we communicate and track our projects directly impacts the success of those projects.

Do we accomplish this by designing our own system or purchasing a project management tool? Do we communicate in one fashion to all stakeholders or use multiple means of communication? Does that include social media? In this session I will review various tracking and communication methods.

Presenters: David Merves, Senior Evaluator Evergreen Evaluation & Consulting, External Evaluator, DE & NH

Questions for the participants:

  • As part of your project do you have a communication plan?
    • A marketing plan?
    • Do you use social media?      

System Level: State, regional, district

Communication is not a one way street.

The Ohio SPDG has a multi-dimensional team structure which includes interdepartmental state level teams, Interagency Collaborative Design teams, Evidence Based Practice specific teams, Regional Lead teams, District Teams, Building teams and Teacher Based teams.

Presenters: Jo Hannah Ward M.Ed., Director of Office of Innovation and                                     

                           Improvement, OH ODE.

                     Tracy Atchison, Director State Support Team Region 13 and SPDG                     Lead

                     Susan Wilson, Lead Consultant Coaching team

                     Barbara Boone, Lead Consultant Family Engagement Team

Questions for the participants:

  • How do you incorporate feedback and communication across your multi- team structures?
  • What standard protocol or structure is maintained within each team and   between each team related to communication of project work?

System Level: State, regional, district, building

Managing and Sustaining Complex Change

Implementing complex change and sustaining those practices after the funding and technical assistance ends is a difficult process. Project MAX (Maximizing Access and Learning: Pennsylvania Core Standards) has developed and implemented a multi-year strategy to assist LEAs and regional Intermediate Units to build capacity at the local level.  This session will describe the method adopted by Pennsylvania to initiate, scale up and replicate the core principles of Project MAX as a catalyst for systems change.

Presenters: Shatarupa Podder, SPDG Director, PA Dept. of Education

                     Ann Hinkson-Hermann, Project Coordinator, PaTTAN, 

                     Rebecca Fogle, Project MAX State Lead, PaTTAN

                     Denise Andreski, External Evaluator

Questions for the participants:

  • What do you plan to ask the participants to engage them in discussion?
  • What models has your state used to encourage sustainability and scale up of your SPDG?
  • Describe one challenge, and how that was addressed?
  • What unanticipated consequences did you encounter and how were they        addressed?

System Level: State, regional, district, building

Managing and Sustaining Complex Change (presentation slides)

Utilizing the Team Initiated Problem Solving (TIPS) Model in the SPDG Grant Processes

Montana’s SPDG grant involves multiple working groups:  state leadership, MTSS Consultants, building level leadership and problem solving teams.  Keeping track of communication, decisions, and problems that arise is essential.  Implementing a standardized model for meeting foundations, and problem solving has enhanced the efficiency and effectiveness of the development of MTSS. 

Presenter:   Marla Dewhirst, M.Ed. MTSS Implementation Team, MT SPDG

Questions for the participants: Reflect on your last group meeting.

  • Did you leave with one clear set of next steps, or did the participants each have individual to do lists? 
  • Did every item discussed have a person assigned and a follow up check                   point?
  • Did you adequately discuss /decide for all agenda items? 
  • Did you evaluate your meeting for future improvement?

System Level: State, regional, district, building


Communication for problem solving and improvement

Communication is important for consistency, problem solving and continuous improvement. Tools and procedures for enhancing communication project communication are provided.

Presenter:   Steve Goodman, Director, MI SPDG

System Level: State, regional, district, building


Uniform Guidance Implementation:  An Overview

This 30 minute session provides participants with an overview of 2 CFR Part 200, commonly referred to as the Uniform Guidance.  Key regulatory changes and evolving grantee and subgrantee responsibilities will be discussed.  Invaluable resources, on-line training tutorials, and informative website information will be shared.  Audience participation is strongly encouraged and questions, the harder the better, are welcome.

Presenter:   David J. Downey, Management Analyst, Office the Secretary U.S.      Department of Education

Question for the participants: To tailor the presentation to the audience:

  • What is the experience level with grants administration in general and this       particular program specifically will be an opening ice breaker. 
  • What aspect of the Uniform Guidance is of most interest to them to better    focus the 30 minutes will be a part of the opening.                                                                                  

System Level: State

Implementing the Uniform Guidance (presentation slides)