National Meeting: 2015 National Meeting. EBPD 10&10 Sharing


Sustained Shared Expectations While Preparing and Mentoring TVI and COMS Across State Lines

Kansas relies on interstate partnerships to sustain quality Teachers of the Visually Impaired and Certified Orientation and Mobility Specialists across rural and “suburban” classrooms. 

Kansas learners who are blind or visually impaired have increased access to quality instruction as a result of high rates of program completion and increased retention.  Kansas TASN coordinators will describe key practices used with multiple audiences during recruitment, preparation and mentoring which establish shared expectations.

Presenters:        Anne Nielson, PhD, Outreach Director, School for the Blind, KS

                              Susan Sipe, MS Ed, Technical Assistance System Network                                               Coordinator, KS

Target Audience: Project coordinators, project partners, administrators

System Level:       State, regional

Building Local Capacity to Serve Kansas Learners Who are Blind or Visually Impaired

Strategies & Tools to Strengthen Family Partnerships with Schools

Strategies & Tools to Strengthen Family Partnerships is an online professional development series created to support educators in identifying the essential elements for establishing and sustaining partnerships with families. This professional development consists of 10 modules addressing a variety of topics and is organized so that participants have the flexibility to view modules in any order.

Presenters:           Monica Ballay, M.Ed., Evaluator, Louisiana

                              Summer Stewart-Whitmore, Ph.D., Coordinator, Louisiana

Target Audience: School & district staff and those who support school & district to    

                              build partnerships with families.

System Level:       District, building

Using Basecamp to Manage the Minutia

Keeping track of all of the details involved in providing customized professional development and coaching for schools was becoming a huge challenge, especially as the number of schools increased.  We started using Basecamp as a tool and have been impressed with how easily it helps us track our calendars, to-do-lists, and important files from wherever we are in the state.  It also allows us to selectively share posted information with our schools.

Presenter:            Cindy Medici, EdS, Strategic Instruction Model Project Manager

                                    FL SPDG

Target Audience:                      Project staff and school contacts.

System Level:       District, building

California’s Project READ: Practice Implementation Guide and Fidelity of Implementation Rubric

The Practice Implementation Guide (PIG) provides a roadmap for building capacity at the local school site to implement a systems change approach to the teaching of reading strategies and skills across the curriculum that is aligned with the CA Common Core State Standards. The PIG supports collaboration among the Site Coach, Site Implementation Teams (SITs), teachers, and Lead Administrators at Project Read school sites. Other schools interested in replicating Project READ can also use this document for guidance.

The Fidelity of Implementation Rubric (FIR) operationalizes what implementation looks like at five levels or stages of implementation across the 10 key elements of Project READ. The Site Implementation Team (SIT) and their Site Coach fill out the FIR together to plan for and guide the school through the process to fully and sustainably implement the key elements of Project READ with fidelity.

 Presenter:           Li Walter, Ph.D., Evaluator, California

 Target Audience: School Site Teams, Administrators, Site Coaches, Parent Training   and Information Centers, and interested schools and districts

System Level:       Building

Maryland SPDG Fidelity Assessment (MFSA)

This tool is used as a performance assessment for teachers implementing the SPDG strategies: Team Based Cycle of Instruction (TBCI), a UDL approach, and Structured Cooperative Learning. 

Presenters:           Marilyn Muirhead, Project Coordinator, MD SPDG

                              K. Lynne Mainzer, Instructional Program Lead, CTE-JHU, MD                SPDG

                              Denise Andreski,, External Evaluator, MD SPDG

                              Elaine Pierrel, Internal Evaluator, MD SPDG

Target Audience:  SPDG coaches and teachers

System Level:       State, district, and building

MD SPDG Fidelity Assessment (MSFA)

USEABLE STRATEGIES: Structured Cooperative Learning

USEABLE STRATEGIES: Team Based Cycle of Instruction

Brief MTSS Checklist

Administrators in Montana involved in the MTSS pilot process requested a brief checklist on essential components of MTSS to share with their district leadership team and fellow administrators.  The MTSS Checklist is used in exploration to introduce the components of implementing MTSS.  It is a guide for discussion as leaders discuss what MTSS involves. 

Presenters:           Susan Bailey-Anderson, Comprehensive System of Personal                   Development (CSPD) Coordinator/SPDG Director, MT

                              Marla Dewhirst, M.Ed.  MTSS Implementation Team,  SPDG, MT

Target Audience: School Administrators

System Level:       District, building 

VT Early MTSS Program Tools

The Vermont Early MTSS Program Inventory is to be used by Early Childhood programs to assess their readiness and progress towards adopting the key components of Early MTSS, including: 

  • Strong System Support;
  • Partnership & Collaboration;
  • Well-Designed PD,
  • Provision of High Quality and Responsive Learning Environments; and
  • Comprehensive and Functional Assessment System.

The Program Inventory is grounded in the science of implementation. Program Leadership Teams track their progress on the stages of implementation. Activities related to sustainability are embedded throughout the Program Inventory so that they can be addressed throughout the project.

The Vermont Early MTSS Goal-Setting Tool accompanies the Program Inventory and assists teams with prioritizing focus areas for PD and development of their customized action plan.

Presenter:            Pat Mueller, VT SPDG Co-Director

Target Audience: MTSS Leadership Teams with emphasis on early childhood

System Level:       State, region

VT Strategies to Support Inclusive Practices for Young Children with Disabilities

Vermont Early Childhood MTSS (PPT)

Vermont State Professional Development Strategies to Support Inclusive Practices for Young Children with Disabilities

EC MTSS Goal Setting Tool

EC Program Inventory

VT Early MTSS Cohort 1 Fact Sheet


UDL Look Fors Observation Tool-Revised

The UDL Look Fors Observation Tool-Revised (UDL Look Fors-R) assesses six components of UDL instructional practices in the following two broad areas –

  • Teacher presentations: curriculum materials, explanatory devices, classroom structure.
  • Student responses: products, tools, instructional routines. 

The evaluation team for the SC Gateways SPDG project worked with a special education faculty member to update this revised version of the UDL Look Fors observation tool. The tool can be used to measure school, department, or team trends related to UDL implementation that could be observed if one walks into a lesson. The special education faculty member initially worked with coaches in project schools to establish reliability using the UDL Look Fors-R. The coaches then identified eight teachers to observe three times each using the UDL Look Fors-R to assess their implementation of UDL strategies in their lessons. Data collected from these observations was reported as a SPDG performance measure for the project.

Presenters:           Tammiee Dickenson, Ph.D., Director & Research Professor, Office       of Program Evaluation, University of South Carolina

      Nivedita Ranade, Ph.D., Research Associate, Office of Program           Evaluation, University of South Carolina

      Aimée Wieler, SC Gateways Project Director, Office of Special       Education Services, South Carolina Department of Education

Target Audience: This version, created for the SC Gateways SPDG project, is   intended for use by school personnel with knowledge about the   students in the teachers’ classrooms. The teachers being observed   will have received some prior training in UDL.

System Level:       Building

Universal Design for Learning (UDL) Classroom Observation Data Collection

UDL Look Fors Observation Tool-Revised

SC Gateways SPDG Project: Results from UDL Observations

Multi-Year Statewide Parent Focus Groups

The Alabama Parent Focus Group protocol was designed to collect data from a cohort of parents over a five-year period. While the emphasis of the protocol is parents’ perspectives on secondary transition and preparation for successful post-school outcomes, the focus group has also been used for gathering feedback regarding product development. This session will include how the focus group protocol was developed, how parents were selected to participate, and how the data can be used to inform levels regarding transition practices.

Presenters:        Susan Williamson, Ed.D., AL

                              Curtis Gage, Ed.S., AL

                              Jocelyn J. Cooledge, Ph.D., AL

                               Target Audience:  Evaluators, State Leadership Teams, PTI, parents

System Level:       State, regional, building

Alabama Parent Quasi-Focus Group Protocol

Statewide Family Engagement Tool

The purpose of the tool is to assist schools and districts in the development of their family engagement plan. The tool uses a practical step by step process to support schools in the implementation of the process. It allows support to be given at the state, district, and building level.

Presenter:            Jill Mathews, MEd, Statewide Family and Community Engagement                                 Coordinator, ID

Target Audience: State, district, and building staff

System Level:       State, regional, district, building

Family Engagement Tool

Georgia’s SPDG School Implementation Scale

The School Implementation Scale is used to monitor implementation fidelity of Georgia’s SPDG graduation initiative. This scale is used as a pre/post assessment to review progress toward sustainability at the school and district level.

Presenter:             Laura Brown, Ph.D., Director of College and Career Readiness, GA              SPDG

Target Audience: Trainers, Coaches, School, District, and State Teams

System Level:        State, regional, district, building

GA SPDG School Implementation Scale

GA SPDG Verification for School Implementation Scale

Aligning Initiatives Worksheet

To increase our impact, sustainability and scalability, we need to consider the connections to other initiatives.  To do this, we must be planful in alignment and integration of our project with other initiatives.  This tool is used to better align initiatives.

Presenter:             Steve Goodman, Ph.D., Director, MI SPDG

Target Audience:                              Program implementers

System Level:       State, regional, district, building

District Implementation Team: Effective Innovation (Initiative) Alignment Worksheet

Rhode Island  MTSS Infrastructure Status Rubric

The RI MTSS Infrastructure Status Rubric is utilized by Technical Assistance Providers/External Coaches when working with schools to consider whether critical features of MTSS are being implemented at the Universal (Year 1) Level.  It is intended to be used as a mid-year formative and end-of-year summary check with Internal Coaches and teams at their building level.  The RI MTSS Project then utilizes results to make decisions about implementation across schools within the project after Universal Level training has occurred.

Presenters:           Michele Walden-Doppke, MA, CAGS, Training Coordinator/State                                     Implementation Specialist, RI

                             Barrie Grossi, M.Ed, RI Department of Education Project                        Coordinator

Target Audience: Technical Assistance Providers/External Coaches, Project          Management Team

System Level:       State, district, building

Check and Connect Mentor Practice Profile

The practice profile is the backbone of our process for preparation and development of Mentors who are able to implement Check and Connect with fidelity. It aligns with several other tools to allow us to determine fidelity of implementation via alignment of various perspectives including Mentor’s, Coordinator’s and Project Director/Facilitator.

Presenters:           Peg Sullivan, Med., Director, FL

                              Denise Andreski, Evaluator, FL

Target Audience: Mentors (implementers)  and Coordinators (supervisors)

System Level:       Building

Check and Connect Data Collection Instructions: Student Monitoring Form

Assessing Fidelity of Implementation: Check & Connect Mentor, Practice Profile & Rating Rubric

Cohort FL Cech and Connect School Monitoring form

NEO Learning Management System

The SPDG SIM Grant in Florida uses NEO as their online learning management system.  This system is used to capture evaluation data and formative assessment data from professional development sessions as well as to provide feedback to participants on products they create during professional development.  NEO LMS also serves as a platform for providing teachers with easy access to resources which support implementation including communicating with professional developers.  Finally it is used as the primary tool to communicate reminders about support opportunities and data deadlines between grant staff, professional developers and participating teachers.

Presenter:            Janice Creneti, Assistant Program Manager, SPDG SIM Project,                          FL

Target Audience: Grant staff who provide professional development and collect   and manage data

System Level:       State, regional, district, building

Twitter is More Than Just Selfies!

Social media (e.g., Twitter and Facebook), in addition to being useful for personal interactions, can be valuable tools for keeping stakeholders informed of important information, broadening your reach, and making connections with and learning from other involved in our work. We will discuss how these can be tools and not distractions, to help you achieve your desired outcomes.

Presenter:         Devin Healey, EdS, SPDG Director, UT

Target Audience: Any SPDG project representatives who would like to use the tool to communicate with others.

System Level:      State, regional, district, building

Administrators’ Academy: Setting Expectations Early

Administrators’ Academy is a day devoted to introducing an administrator and his/her team to the Nebraska PBiS system and the expectations of being part of the process. NDE personnel discuss the evidence-base practices and then walk the administrator and team through the expectations and requirements or participation. Attending an Administrators’ Day is a requirement prior to enrolling and allows the administrator and team to decide if they want to continue to pursue NePBiS given the expectations. The tool used for the day is the PBiS Checklist.

Presenters:          Amy Rhone, Project Coordinator,  Nebraska

                             Mary Ann Losh, Ph.D., Director, Nebraska

                             Jolene Johnson, Ed.D., Evaluator, Nebraska

Target Audience: Interested Building and District Administrators

System Level:       District, building   

Parents and Teachers Learning Together: Monitoring Quality of Training and Fidelity of Implementation

Ohio’s Parent Teacher Partnerships model brings parents and teachers together to learn research-based strategies and principles for family–school partnerships.  Ohio’s SPDG partners have developed materials and processes for training regional State Support Teams, parent and school personnel to implement the model in Ohio’s schools.  In this presentation we will share tools and coaching supports we have developed for supporting and monitoring fidelity of implementation. 

Presenters:           Barbara Boone, Ph.D., The Ohio State University, OH SPDG


Target Audience:       Trainers, Coaches, School, District, and State Teams

System Level:       State, regional, district, building

District Session Feedback

Parent-Teacher Partnerships – Facilitator’s Implementation Checklist

Parents and Teachers Learning Together: Monitoring fidelity and impact, and using data for program improvement (Presentation Slides)