Performance Reports
Annual and Final Performance Reporting Requirements for State Personnel Development
- Reporting Requirements
- Annual Performance / Continuation Reports
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Final Performance Reports
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SPDG Program Objectives and Performance Measures
The State Plan required for the State Professional Development Grant application must describe how the SEA will assess, on a regular basis, the extent to which the strategies implemented have been effective in meeting the performance goals described in section 612(a)(15) of the IDEA (effective as of July 1, 2005).
A multi-year award project must submit an annual performance report that provides the most current performance and financial expenditure information.
To access the electronic system for submission of performance reports go to U.S. Department of Education e-Grants. To learn more about e-Reports select the Users Guide (link on the left side of the e-Reports page). The e-Reports User Guide was updated on 4/18/2005.
e-Reports Technical Support Helpdesk: edcaps.user@ed.gov
Voice: 
1-888-336-8930 TTY: 1-866-697-2696. Local: 1-202-401-8363
Hours of operation: Monday-Friday, 8am-6pm Washington, DC time
Annual Performance / Continuation Reports
The 2010 SPDG continuation packages were e-mailed the week of January 11 via U.S. mail. A link to the package appears below. Please read the “Dear Colleague” letter in its entirety, as it contains important information about reporting dates, due dates and performance measures. In addition, it provides information on how to submit your report using e-Reports. Please note, that final reports cannot be submitted through e-Reports at this time neither can annual reports submitted during a no-cost extension period. Annual performance reports submitted during a no-cost extension period should be sent by mail to the grant’s project officer.
OSEP’s Fiscal Year 2010 SIG/SPDG Continuation Package
Deadline: FY2008 Continuation Reports are due April 30, 2010.
Guidance
Two webinars were hosted in 2010 to provide guidance to SPDG Project Directors and Evaluators in developing their continuation and final reporting. Jennifer Coffey highlighted points to remember when completing sections of the report. The PowerPoint file and the Webinar archive recordings for the January 20 and March 2 Informational Sessions will be posted on the events calendar.
Sample Annual Performance Report and Other Examples
Missouri - Sample 2007 Continuation Report [posted 2/2009]
Connecticut - Sample 2008 Continuation Report [posted 1/26/10]
Example Grant Performance Report Project Status Chart
Example Grant Performance Report Cover Sheet
Final reports are due within 90 calendar days after the final day of your project period. Final reports cannot be submitted in e-Reports. Grantees must use the 524B form, which is the same form used for annual performance reports (continuation reports) and select “Final Report” on the cover sheet. The directions for completing the final report are part of the continuation report package; however, the final report directions are combined with the annual performance report directions, so the person completing the form should read through the directions carefully.
Grantees are required to mail the entire final report, including the original signed cover sheet to:
Patricia Wright
Department of Education
550 12th Street SW
PCP 5064
Washington, DC 20024
Phone: 202-245-7620
Fax: 202-245-7635
However, if the grant is being mailed in at the end of the 90-day grace period after the end of the performance period, the grantee should also email an electronic copy of the report to their project officer and fax the signed cover sheet to their project officer.
Use the 524B form to create your standardized final report for OSEP. The directions for the final report are found within the continuation package. Projects may also turn in a final report that contains more extensive information, along with the 524B form. An example of a more extensive final report is provided here. California has used their report to communicate with stakeholders and to emphasize, through the use of graphics, the project’s results. The have also included additional descriptive information about the challenges faced in implementing the professional development, supports that assisted the process, how results have been experienced, future plans and other areas of need.
Final Report Samples
Please note: sample final reports using the current SPDG program measures will not be posted until Fall 2010. Below are sample reports using the SIG performance measures:
California SIG2 Final Report (2005-2008)
California SIG2 Companion Stakeholders’ Report
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